I have a co-worker who is a self-appointed spreadsheet master. So when I send him my “meh” spreadsheets, I often start with the disclaimer “don’t make fun of my spreadsheet” or “please check my formulas” because, unlike my co-worker, some of us don’t dream about conditional formatting and Vlookups.

However, if you are like me and rather mediocre at using spreadsheets and unimpressed with the software you are using –you don’t have to stick with the same old software. There are more spreadsheet options on the market today that can make your life much easier.

So, if you’re in the market for a new platform or maybe want to read up on what’s out there so you can sharpen up your data-crunching spreadsheet skills to match (or exceed) your co-worker, I’ve compiled a list of the best spreadsheets on the market, so you can make an informed decision about which one is right for you. 

Top 7 Spreadsheet Software Tools On The Market 

• Hive
• Microsoft Excel
• Google Sheets
• Apple Numbers
• Smartsheet
• JotForm Tables
• Airtable

1. Hive

Hive is one of the top spreadsheet-based project management platforms out there. But more than just a simple spreadsheet tool, Hive all-in-one productivity software that offers a more collaborative experience and can up your spreadsheet game. With Hive, you can work on projects with others in real-time and see who is working on what at any given time. Plus, you can also access your files from anywhere, which makes it easy to keep track of your work even when you’re away from your desk.

The best part about Hive is that you are not stuck with just spreadsheets. Hive’s flexible project layouts allow you to view any project in a 6 different view, including Gantt charts, Kanban boards, Calendar view — and of course, Table view. Hive has the ability to break down any task into sub-actions, set due dates, and assign them to teammates, making it the perfect tool to manage any complex project.

Hive also offers a variety of features that are not available in Excel, including project management tools, data security, file sharing, note-taking and many more. The best part is that Hive offers a 14 day free trial for you to see why it’s one of the leading spreadsheet tools on the market. Why not give it a shot and see how you can level up your spreadsheet game?

2. Microsoft Excel: It’s still the best after all these years

I’m going to date myself here and point out that Microsoft was the first spreadsheet software I’ve ever used, and I’m glad it was my foundation in the world of spreadsheets. I learned it in high school in the computer lab (yes – I’m THAT OLD), and since it’s essentially the grandfather of spreadsheets, almost all spreadsheets that have followed after Excel use the same functionality. So, if you know Excel, you can navigate most spreadsheet programs.

Excel is extremely robust and can do some extremely powerful data crunching. In addition, it offers a variety of features, such as automated formulas, cell references, and data visualizations, that make it stand out from the rest. However, it’s more complicated (or it can be) than some other options on this list, and there is something of a learning curve for those who have never used the program before.

Key Takeaways:

• Great for complex data crunching and analysis.
• It offers a variety of features
• It has been around for a long time and is widely used, making it easy to find support and resources online.

Pricing Structure:

• Microsoft Excel is a paid software available as part of the Microsoft Office suite of programs.
• A free online version of Excel with limited functionality that can be used in a web browser.

Comparison: Check out our full guide to the best Excel alternatives on the market.

3. Google Sheets: A close second

If you are familiar with Excel, then you should know Google Sheets. A close second and serious competitor to Excel, Google is a free spreadsheet software that is one of the best options today.

Not only does it have my favorite price tag, but it is modern, functional, and incredibly easy to use. A cloud-based platform, Google sheets is a standard addition to the Google fleet of tools. It is incredibly flexible and can integrate into various project management platforms, so everyone in your team can access spreadsheets and the data they provide.

Google Sheets allows users to customize their spreadsheets with add-ons and extensions that enhance functionality and productivity and provide data security, backup, and permission settings.

Key Takeaways

• A free, cloud-based platform
• Integrates into multiple platforms and project management tools
• Offers assistive features like Smart Fill and formula suggestions to help you analyze data faster
• Offers a variety of add-ons for customization

Pricing Structure:

• Google Sheets is completely free and can be accessed from any device with a web browser.

4. Apple Numbers: For those who prefer to use Apple products

Apple Numbers is an excellent choice for those who prefer the convenience of its interface and the familiarity of Apple products. With seamless integration of its features like tables, charts, and formulas — this spreadsheet software has that “Apple look” and is made user-friendly and fast.

And while Apple Numbers may not have all the extra elements in other competitive spreadsheets, its greatest strength lies in helping you create beautiful designs explicitly tailored to your project needs. If you are a staunch “Apple person,” this platform will integrate across all of your apple products and present data beautifully when needed.

Key Takeaways:

• It offers seamless integration with other Apple products, making it an excellent choice for Apple users.
• Apple Numbers has a user-friendly and fast interface, with features like tables, charts, and formulas that are easy to use.
• Many templates help you create beautiful designs/reports that can be tailored specifically to your project needs.

Pricing Structure:

• Apple Numbers is a free spreadsheet software available on all Apple devices, including iPhones, iPads, and Mac computers.
• While no additional costs are associated with using Apple Numbers, users must have an Apple device to access it.

5. Smartsheet: Perfect for businesses that need to track a lot of data

Combining the functionality of a traditional spreadsheet with project management features, Smartsheet makes it easy to keep tabs on literally anything — and in an aesthetically pleasing way too. Smartsheet can help you make graphs, generate reports, and effortlessly collaborate with teammates.

With its customized workflows, templates, and automation tools, you can save time and increase productivity. Also, it is a snap to generate reports and visualize data in a way that is easy to understand. With built-in charts, graphs, and dashboards, you can quickly see how your project progresses and identify areas needing attention.

Key Takeaways: 

• A powerful spreadsheet and project management tool
• User-friendly interface with customizable workflows and templates
• Built-in charts, graphs, and dashboards to quickly visualize data
• Automation to increase productivity and save time

Pricing Structure:

• Smartsheet offers a variety of plans ranging in price from $14.00-$25.00 per user/month, depending on the features you need.
• There is also a free plan that allows users to access a limited number of features for personal use.

Comparison: Check out our full guide to the best Smartsheet alternatives on the market.

6. Jotform Tables: For teams that need more than just a basic spreadsheet

Jotform Tables is a powerful data management tool that goes beyond the limitations of a spreadsheet. With Jotform Tables, you’ll have access to a versatile workspace that allows you to easily collect, organize, and manage all your data in one place.

One of my favorite things about Jotform Tables is how easy it is to add new entries. You can simply enter them by hand, or import CSV or Excel files directly into your table. Plus, if you want to streamline the process even further, you can create forms to collect responses and automatically populate your tables with submission data.

When it comes to collaborating with your team, Jotform Tables has got you covered. With customizable access settings, you can easily share your tables with colleagues and assign entries to track progress. And with ready-to-use column types, you can easily organize your data and create reports that suit your needs.

Key Takeaways:

• Collaborate with your team by sharing your tables quickly and easily. You can customize access settings, assign entries, and track progress.
• Organize data with ready-to-use column types.
• Send your data to other parties, or integrations; create PDFs; send emails, and more.
• Use one of the ready-made templates to create the tables that fit your needs perfectly.

Pricing structure:

• Jotform Tables offers a free plan that includes all the features you need to get started, with paid plans starting at just $34/month when billed annually.

7. Airtable: For data organization and collaboration

Airtable is a spreadsheet-database hybrid software that goes beyond traditional spreadsheets by offering a highly customizable and collaborative platform for data organization. It combines the familiarity and flexibility of spreadsheets with the functionality of databases, making it a top choice for teams and individuals looking to manage their data effectively.

With Airtable, users can create customized databases, known as “bases,” to organize and store their information in a structured manner. Its intuitive interface allows for easy data entry, manipulation, and sorting, helping users to track and analyze data in a user-friendly way. Additionally, Airtable supports a variety of data types, including text, numbers, attachments, and even links to other records, enabling users to create dynamic and interconnected data structures. To learn about other similar tools on the market, check out our guide to the top Airtable alternatives.

Key Takeaways:

• Flexible and customizable, users can create personalized databases.
• Collaborate using real-time editing, commenting, and sharing.
• Extensive integration capabilities with other tools and platforms, like Zapier and Slack.

Pricing Structure:

• Airtable offers a free plan with limited features and paid plans start at $10 per user/month, offering advanced features, increased storage and revision history, and additional support options.

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The world of spreadsheets has come a long way since I learned how to add formulas back in high school… over 20 years ago. With so many options, deciding which one to pick can take time. Whether you are looking for a free and easy-to-use platform, like Google Sheets, or need a more robust tool for your business, like Hive, there is something out there for both teams and individuals.

If you are hesitant to make the switch, remember that learning a new spreadsheet program can increase your productivity and make your life easier in the long run. Of course, it might take you some serious practice to surpass the local guru at your work – but there is still hope!